We Know the Event Business
30+ years of corporate meeting experience
“Data dashboards now run themselves. We just watch.”
Jamal Ortiz
Co-founder, Taskflux
“Data dashboards now run themselves. We just watch.”
Jamal Ortiz
Co-founder, Taskflux
“Data dashboards now run themselves. We just watch.”
Jamal Ortiz
Co-founder, Taskflux
Stop Managing Spreadsheets. Start Leading Strategy.
Stop Managing Spreadsheets. Start Leading Strategy.
We help meeting professionals streamline planning and expand their strategic capabilities with AI and automation.
We help meeting professionals streamline planning and expand their strategic capabilities with AI and automation.
The Benefit to You?
The Benefit to You?
We give you back your time and enable you to deliver
We give you back your time and enable you to deliver
Innovative Programming
Innovative Programming
Innovative Programming
Empower your events with creative formats and dynamic engagement options.
Empower your events with creative formats and dynamic engagement options.
Empower your events with creative formats and dynamic engagement options.
Attendee Personalization
Attendee Personalization
Attendee Personalization
Deliver tailored experiences that match attendee interests and behavior.
Deliver tailored experiences that match attendee interests and behavior.
Deliver tailored experiences that match attendee interests and behavior.
Predictive Forecasting
Predictive Forecasting
Predictive Forecasting
Use data-driven insights to anticipate outcomes and optimize performance.
Use data-driven insights to anticipate outcomes and optimize performance.
Use data-driven insights to anticipate outcomes and optimize performance.
ROI / ROO Reporting
ROI / ROO Reporting
ROI / ROO Reporting
Measure real impact with intelligent reports that show value and growth.
Measure real impact with intelligent reports that show value and growth.
Measure real impact with intelligent reports that show value and growth.
Our Advantage
Why AI4Meetings?
Why AI4Meetings?
Integration is Everything
Our tools integrate with the systems that already use
Cost Effective
We are 30% - 50% less expensive than our competitors
We Know the Event Business
30+ years of corporate meeting experience
Integration is Everything
Our tools integrate with the systems that already use
Cost Effective
We are 30% - 50% less expensive than our competitors
We Know the Event Business
30+ years of corporate meeting experience
Integration is Everything
Our tools integrate with the systems that already use
Cost Effective
We are 30% - 50% less expensive than our competitors
PROCESS
How it works
How it works
Free Workflow Audit
We analyze your current event operations — What are the bottlenecks and repetitive processes that could be automated? How can you leverage your data with AI? We then deliver a practical customized roadmap to implementing automations and AI with a proposal attached. 60-minute session. Zero obligation.
Free Workflow Audit
We analyze your current event operations — What are the bottlenecks and repetitive processes that could be automated? How can you leverage your data with AI? We then deliver a practical customized roadmap to implementing automations and AI with a proposal attached. 60-minute session. Zero obligation.
Free Workflow Audit
We analyze your current event operations — What are the bottlenecks and repetitive processes that could be automated? How can you leverage your data with AI? We then deliver a practical customized roadmap to implementing automations and AI with a proposal attached. 60-minute session. Zero obligation.
We Build the System
Our team designs and implements these tools that integrate with your current systems. Our primary goal is time savings, allowing you to focus on strategy. The added value is that we enable your team to shift from iterative to innovate programming, deliver attendee personalization, and build predictive forecasting capabilities.
We Build the System
Our team designs and implements these tools that integrate with your current systems. Our primary goal is time savings, allowing you to focus on strategy. The added value is that we enable your team to shift from iterative to innovate programming, deliver attendee personalization, and build predictive forecasting capabilities.
We Build the System
Our team designs and implements these tools that integrate with your current systems. Our primary goal is time savings, allowing you to focus on strategy. The added value is that we enable your team to shift from iterative to innovate programming, deliver attendee personalization, and build predictive forecasting capabilities.
Launch and Take Control
We then train your team on the new system and provide documentation. Your team starts reaping the benefits and our customer service team ensures business continuity with our ongoing support services.
Launch and Take Control
We then train your team on the new system and provide documentation. Your team starts reaping the benefits and our customer service team ensures business continuity with our ongoing support services.
Launch and Take Control
We then train your team on the new system and provide documentation. Your team starts reaping the benefits and our customer service team ensures business continuity with our ongoing support services.
SERVICES
What We Offer
What We Offer
Gmail
Compose a mail
Running Currently…
AirTable
Send mail to the users
Zoom
Schedule the call
Event Operations Automation
Automate registration workflows, attendee data syncing, badge generation, and capacity tracking across your platforms.
Gmail
Compose a mail
Running Currently…
AirTable
Send mail to the users
Zoom
Schedule the call
Event Operations Automation
Automate registration workflows, attendee data syncing, badge generation, and capacity tracking across your platforms.
Gmail
Compose a mail
Running Currently…
AirTable
Send mail to the users
Zoom
Schedule the call
Event Operations Automation
Automate registration workflows, attendee data syncing, badge generation, and capacity tracking across your platforms.
Before Us
Real-Time Reporting & ROI Tracking
Real-time dashboards showing ROI, time saved, and strategic impact—formatted for executives.
After Helium
Before Helium
87% +
Real-Time Reporting & ROI Tracking
Real-time dashboards showing ROI, time saved, and strategic impact—formatted for executives.
After Us
Before Helium
87% +
Real-Time Reporting & ROI Tracking
Real-time dashboards showing ROI, time saved, and strategic impact—formatted for executives.
Automated Response
We know you love nature - A personalized amenity waiting for you in your room
We are here for you 24/7, let me know how we can help you.
Automated Response
Personalized Attendee Communications
Automated reminders, personalized updates, and language designed for your attendees' personas.
Automated Response
We know you love nature - A personalized amenity waiting for you in your room
We are here for you 24/7, let me know how we can help you.
Automated Response
Personalized Attendee Communications
Automated reminders, personalized updates, and language designed for your attendees' personas.
Automated Response
We know you love nature - A personalized amenity waiting for you in your room
We are here for you 24/7, let me know how we can help you.
Automated Response
Personalized Attendee Communications
Automated reminders, personalized updates, and language designed for your attendees' personas.
Emma, RetailSync
"We’re looking to automate inventory updates. Can you help?"
Replying now…
09:45 PM
Liam, FinEdge Analytics
"How does your AI handle financial data processing?"
12:45 AM
Olivia, GreenTech Solutions
"Looking for AI automation to streamline customer inquiries. Can we discuss?"
02:45 AM
Workflow Automation
Streamline repetitive tasks with AI-driven workflows that save time and boost efficiency.
Emma, RetailSync
"We’re looking to automate inventory updates. Can you help?"
Replying now…
09:45 PM
Liam, FinEdge Analytics
"How does your AI handle financial data processing?"
12:45 AM
Olivia, GreenTech Solutions
"Looking for AI automation to streamline customer inquiries. Can we discuss?"
02:45 AM
Workflow Automation
Streamline repetitive tasks with AI-driven workflows that save time and boost efficiency.
Emma, RetailSync
"We’re looking to automate inventory updates. Can you help?"
Replying now…
09:45 PM
Liam, FinEdge Analytics
"How does your AI handle financial data processing?"
12:45 AM
Olivia, GreenTech Solutions
"Looking for AI automation to streamline customer inquiries. Can we discuss?"
02:45 AM
Workflow Automation
Streamline repetitive tasks with AI-driven workflows that save time and boost efficiency.
Platform Integration & Data Sync
Sync event platforms, CRM, and tools automatically. No manual exports.
Platform Integration & Data Sync
Sync event platforms, CRM, and tools automatically. No manual exports.
Platform Integration & Data Sync
Sync event platforms, CRM, and tools automatically. No manual exports.
CASE STUDIES
Our Recent Work
Our Recent Work
Corporate Events & Meeting Planning
How AI + Automation Supercharged a Third-Party Meeting Planner's Corporate Events
We implemented a modular platform tailored to the 3rd Party Planner's ecosystem.
19%
Reduction in planner workload (hours saved per event)
41%
faster check-in with meeting registration deck
Corporate Events & Meeting Planning
How AI + Automation Supercharged a Third-Party Meeting Planner's Corporate Events
We implemented a modular platform tailored to the 3rd Party Planner's ecosystem.
19%
Reduction in planner workload (hours saved per event)
41%
faster check-in with meeting registration deck
Corporate Events & Meeting Planning
How AI + Automation Supercharged a Third-Party Meeting Planner's Corporate Events
We implemented a modular platform tailored to the 3rd Party Planner's ecosystem.
19%
Reduction in planner workload (hours saved per event)
41%
faster check-in with meeting registration deck
Healthcare & Events
How InHouse Physicians Transformed Operations with AI4Meetings
InHouse Physicians - A health and wellness company serving the global meeting and events industry, providing onsite medical services, wellness programs, and health security support for large-scale events.
Reduced manual workload
Revenue captured in first 15 minutes of deployment
100%
Call capture rate vs 60% with previous answering service
Healthcare & Events
How InHouse Physicians Transformed Operations with AI4Meetings
InHouse Physicians - A health and wellness company serving the global meeting and events industry, providing onsite medical services, wellness programs, and health security support for large-scale events.
Reduced manual workload
Revenue captured in first 15 minutes of deployment
100%
Call capture rate vs 60% with previous answering service
Healthcare & Events
How InHouse Physicians Transformed Operations with AI4Meetings
InHouse Physicians - A health and wellness company serving the global meeting and events industry, providing onsite medical services, wellness programs, and health security support for large-scale events.
Reduced manual workload
Revenue captured in first 15 minutes of deployment
100%
Call capture rate vs 60% with previous answering service
See all Case Studies
See all Case Studies
See all Case Studies
TESTIMONIALS
What Our Clients Say
What Our Clients Say
David M
Operations Manager at Vertex Solutions
"Their AI automation cut our manual tasks in half! Our productivity skyrocketed, and we’re seeing real ROI."
David M
Operations Manager at Vertex Solutions
"Their AI automation cut our manual tasks in half! Our productivity skyrocketed, and we’re seeing real ROI."
David M
Operations Manager at Vertex Solutions
"Their AI automation cut our manual tasks in half! Our productivity skyrocketed, and we’re seeing real ROI."
"Our workflow is now 80% automated, saving us hours every week. The AI solutions delivered were seamless and efficient!"
Michael R
COO at NexaTech
"Our workflow is now 80% automated, saving us hours every week. The AI solutions delivered were seamless and efficient!"
Michael R
COO at NexaTech
"Our workflow is now 80% automated, saving us hours every week. The AI solutions delivered were seamless and efficient!"
Michael R
COO at NexaTech
Sarah L
Founder at BrightPath Consulting
"From lead management to customer support, automation has transformed our processes. Highly recommend this team!"
Sarah L
Founder at BrightPath Consulting
"From lead management to customer support, automation has transformed our processes. Highly recommend this team!"
Sarah L
Founder at BrightPath Consulting
"From lead management to customer support, automation has transformed our processes. Highly recommend this team!"
“Custom AI workflows used to take weeks. With Helium, we built and launched in just 3 days. Super intuitive.”
Clara D
Head of CX at NovaPath
“Custom AI workflows used to take weeks. With Helium, we built and launched in just 3 days. Super intuitive.”
Clara D
Head of CX at NovaPath
“Custom AI workflows used to take weeks. With Helium, we built and launched in just 3 days. Super intuitive.”
Clara D
Head of CX at NovaPath
Leo V
CTO at FluxGrid
“Thanks to Helium, our onboarding process runs 3x faster with zero human errors. Game-changer for scaling.”
Leo V
CTO at FluxGrid
“Thanks to Helium, our onboarding process runs 3x faster with zero human errors. Game-changer for scaling.”
Leo V
CTO at FluxGrid
“Thanks to Helium, our onboarding process runs 3x faster with zero human errors. Game-changer for scaling.”
ANSWERS
FAQs
FAQs
How can AI automation help my business?
What industries do you serve?
How long does it take to implement AI automation?
Is my data secure with AI automation?
Can I get a demo before committing?
How can AI automation help my business?
What industries do you serve?
How long does it take to implement AI automation?
Is my data secure with AI automation?
Can I get a demo before committing?
How can AI automation help my business?
What industries do you serve?
How long does it take to implement AI automation?
Is my data secure with AI automation?
Can I get a demo before committing?
GET IN TOUCH